Our team is growing and we're hiring a finance director! Learn more and apply by 5PM EDT, Wednesday, December 15, 2021.
This position reports to the Executive Director and is responsible for maintaining the overall and day-to-day fiscal management of the organization, which includes a 501(c)(4) entity and a 501(c)(3) entity with 20 staff members. Combined budget of the entities is approximately $2.6M. SAGE is the accounting software currently utilized.
A key priority is management and oversight of all accounting systems for both entities including: accounts payable, revenue received, monthly reconciliations of bank statements, investment, trust, designated and undesignated net asset, and other balance sheet accounts including the monthly general ledger entries for those accounts. Monthly financial reports are required to be prepared for both entities for department directors and the board. Annual requirements include preparation of final audit-ready financial statements, support and oversight of the annual audit and tax filings, as well as the annual reconciliation of shared revenue with ACLU National.
The Finance Director also coordinates with the Executive Director in preparing the annual budget, entering such budget in SAGE and overseeing the budgeted expenses and revenue for the organization throughout the fiscal year, including the preparation of regular budget-to-actual variance reports for department directors and the board.
The Finance Director is a member of the management team (which includes the Executive, Deputy, Advocacy, Communications, Development, and Legal Directors) and the administrative team (which includes the Executive Director, the Deputy Director, and the Executive Administrator). This position also supports the Finance and Investment Committee of the Board of Directors.
The Finance Director will oversee the deposits and reconciliation of income received, including donations grants, and other revenue through cash, checks, credit card, or ACH payments. The Finance Director will need to work with the Development Director to ensure funds are coded accurately in both the donor database and the general ledger. Funds received with donor restrictions will be overseen by the Finance Director to ensure they are spent in accordance with donor wishes and that net assets with donor restrictions are reconciled regularly. The Director will work closely with the Development Director on revenue growth and projections and will meet on a quarterly basis with the Development Director to review revenue reconciliation.
The Finance Director will ensure that all bills are paid on time and recorded, ensuring that any charges for Kentucky sales tax are removed or refunded. In addition, the Finance Director will be responsible for tracking and reconciling disbursements which meet the restrictions.
Donations & National ACLU Reconciliation:
The Finance Director is responsible for organizational compliance with sharing rules between the ACLU of Kentucky and the National ACLU. The Finance Director will coordinate with the Development Director to complete the annual revenue reconciliation process with National ACLU.
The Finance Director will ensure timely and accurate accounting of lobbying hours are reported under the 501(c)(3)(h) and the 501(c)(4) IRS definitions of lobbying. The Finance Director will coordinate with the organization's outside auditor to prepare for an annual financial audit and timely filings of all documents required by the IRS. Additionally, the Finance Director will ensure necessary levels of insurance are maintained by the organization.
The Finance Director will have oversight of the payroll program, reviewing the completed payroll journal and running reports of any payroll changes. They will also serve as a backup to the Executive Administrator on all payroll duties.
The Finance Director will develop and implement efficient and thorough internal processes for the collection of useful financial information and other metrics, report regularly on cash flow, and create and maintain mid-to-long term financial models for making management decisions. They will maintain internal control safeguards for the handling of revenue, recording of expenses, banking and payment processing.
Working with the Executive Director, the Finance Director will create the budget for each fiscal year. The Finance Director will maintain the budget in the accounting software and oversee the annual budget to track revenue and expenses. The Finance Director will prepare budget to actual financial statements for department directors and the board and report on significant variances.
The Finance Director is responsible for creating a system for tracking earmarked donations that is transparent, exhaustive and accurate. They should create regular reports about incoming earmarked funds and how they were spent that is shared with relevant department directors and the Finance Committee.
Each month, all credit, checking, savings, investment, trust, and other asset, liability and net asset accounts will be reconciled by the Finance Director as part of the month-end close of SAGE. The month-end close will include necessary journal entries and the reconciliation of the inter-company accounts and transactions for the organization. The Finance Director will also ensure that all financial records are retained and organized, including deposits, support for expenses, bank statements, credit card statements, transfers, and audit materials.
The Finance Director will be responsible for reviewing current financial processes and updating or creating new systems where necessary.
The Finance Director will be the primary contact for the auditor, bookkeeper, investment firm and other finance vendors. The Director will work with the Executive Administrator and the Deputy Director to establish Equity, Diversity, Inclusion and Belonging (EDIB) goals for our relationships with vendors, contractors, and specialists and to regularly evaluate how our spending can help us meet those goals.
The Finance Director will meet regularly with the Management Team and provide updates and reports as needed or requested. The Finance Director will support each department director through the execution of a budget management plan that ensures all teams meet budget goals, are apprised of their expenditures, and ensure compliant fiscal stewardship of our organization and are driving toward affiliate vision and priorities.
Working with the board Treasurer, the Finance Director serves as the liaison to the Board finance committee and prepares financial statements, dashboards, and financial analysis reports as required by the Board of Directors and the Finance and Investment Committee of the Board of Directors. The Finance Director assists the Treasurer in preparing for committee meetings and meetings of the board as required.
- Familiarity of the organization and its needs, sufficient to know when others in the organization should be involved in addressing organizational challenges.
- Critical Thinking: Able to make substantial contributions on behalf of a project in matters of complex planning and coordination, including organizational strategic planning and formation of cross-departmental project teams.
- Decision Making: Assumes significant leadership responsibility to develop and execute organizational strategy, mission, vision with organization-wide impact
- Leadership/Management: May manage staff/team(s) of considerable scope (size and complexity)
- Experience in organizational financial management, nonprofit accounting, and familiarity with databases
- Previous experience in the administration of a nonprofit, business, or other organization, including oversight of annual audits and tax and other regulatory filings
- Familiarity with managing organizational budgets and cash flow
- Excellent interpersonal skills and ability to interface with staff, board members, vendors, and the public while maintaining tact, diplomacy, and confidentiality
- Proficiency with office technology and information systems including SAGE and Excel
- Demonstrated experience applying principles of equity, diversity, and inclusion in previous work, especially in applying those principles to organizational management and administration
Compensation and Benefits:
The salary for this position will be $103,056.
Excellent benefits offered, including generous health insurance plan, life and long-term disability insurance, 401(k), generous sick, vacation, parental, and holiday leave, and parking.
How to Apply:
Please apply online here and include the following items:
- Cover letter
- 3 professional references
All materials must be submitted by 5PM EDT, Wednesday, December 15, 2021.
The ACLU of Kentucky is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail Kelley.Helgeson@h2rconsultingllc.com,. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.
The ACLU of Kentucky is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU of Kentucky encourages applications from all qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability, criminal history, and veteran status.